How/Where to Send
All documents which can be sent electronically, should be. Please make sure to compress (e.g. Zip) the email attachments and limit attachments to 10MB per message. I would recommend that if anything needs to be sent via conventional mail, that you purchase delivery confirmation for your packages. The current mailing addresses for all deputies is available via Pikestaff, and our email addresses are on the main page. Contact me if you need further assistance with the technical aspects of submitting electronically.Requirements
2006 EOY Report: Due on February 15th, 2007, and includes: All event reports for 2006
All statements for 2006
All cancelled checks (front only) for 2006
A complete ledger for 2006
A complete, balanced EOY report
Signature cards required by your bank to add Molly as a signature on your account (unless you reside in the Northern Shores Region where you should make arrangements with your Deputy to get her as a signature on your account)
Photocopies of IDs and Membership Cards of all signatories on the account
I realize this is a lot to send. However, if you send everything with your reports, then I will have everything needed to conduct accurate and timely reviews. If this requirement creates a hardship for you, please let me know and I will work with you to find a compromise.
Note: If you are in the Southern Region and you are up to date with your quarterly reports, you do not have to re-send anything you have already sent me.
Quarterly Reports (2007 forward): Due April 30th, July 31st, and October 31st, and includes:
All event reports not previously sent
All statements for the quarter
All cancelled checks (front only) for the quarter
EITHER: a ledger in the standard format available on this website, cumulative up to the quarter being reported
OR: the first FOUR pages of the EOY report, filled in with information cumulative up to the quarter being reported
Event Reports: Due 30 days after the event to the Regional and Kingdom Deputy.
This should include the check for the Kingdoms portion of the profits for Kingdom-level events.
Gate sheets are NO LONGER part of this report! I recognize that there are some who would benefit from optimized suggested Gate sheets, but this project is going to have to take a back seat to the EOY report for the moment. If you would like help with your gate procedures before then, please do not hesitate to ask for a review by myself or your Regional Deputy.
NMS Reports: Report due to NMS Deputy within 14 days after the event; Check due to NMS Deputy within 30 days after the event.
